Vendor Portal with
SAP B1 / Aspel
SAE
Optimize your Accounts Payable cycle with centralized reception, automatic CFDI validation and intelligent authorization workflows, integrated 100% with SAP Business One and Aspel SAE.
Automation in AP
Reduce validation times and accelerate procurement to payment.
Centralized reception
Consolidate documents and avoid dispersed channels.
Security and Compliance
SAT validations, CFDI structure and vendor controls.
Benefits
Expected results by concentrating document reception and validation.
Validation Speed-up
Centralized Reception
Self-service Portal
Security and Compliance
Key Modules
Key functions to operate accounts payable with control.
Vendor Registration
Registration and control of vendors within the portal.
CFDI (XML) Validation
Structure rules, seals and UUID status in SAT.
Reception Against SAP
Invoice vs PO/GRPO and expense/service invoices.
Document Creation
Generation/update of documents in SAP B1.
Authorization Workflows
Authorization of invoices and payments, configurable and massive.
Queries and Notifications
Real-time tracking of POs, entries and payments with automatic alerts.
Automation Levels
Scope comparison by digital maturity stage (Essential → Enterprise). Select a level to highlight its coverage.
|
Functionality Summmary list |
Minimum | Essential | Standard | Professional | Enterprise |
|---|---|---|---|---|---|
| 1. Base system. XML with PO, GRPO. | |||||
| 2. Invoice Authorization. | |||||
| 3. View Purchase Orders and Goods Receipt POs. | |||||
| 4. View Invoices. | |||||
| 5. View Payments made. | |||||
| 6. Payment Receipt reception. | — | ||||
| 7. UUID Post-validation. | — | ||||
| 8. Invoice Authorization Workflow configuration. | — | ||||
| 9. Reception of direct service invoice. | — | — | |||
| 10. Reception of direct service credit notes. | — | — | |||
| 11. Reception of credit notes against preliminary document. | — | — | |||
| 12. Reception of down payment invoice. | — | — | |||
| 14. Reception of invoices via e-mail. | — | — | |||
| 15. Individual upload of payment receipt. | — | — | |||
| 16. Reminder for missing payment receipt. | — | — | |||
| 17. Massive Invoice Authorization. | — | — | |||
| 18. Mass email to vendors. | — | — | — | ||
| 19. Invoice payment authorization / payment booking. | — | — | — | ||
| 20. Bank layout, vendor payments (1 bank subject to review). | — | — | — | ||
| 21. Multiple file download. | — | — | — | ||
| 22. Payment made notification. | — | — | — | ||
| 23. Add/Replace CFDI on booked document. | — | — | — | ||
| 24. ProdServ Code Validation. | — | — | — | ||
| 25. Host-to-Host Vendor Payments (1 bank subject to review). | — | — | — | ||
| 26. Purchase Order Authorization. | — | — | — | ||
| 27. Mass upload of payment receipt. | — | — | — | ||
| 28. PDF payment receipt clipping (1 bank subject to review). | — | — | — | — | |
| 29. Mass upload of XML and PDF prior to vendor portal. | — | — | — | — | |
| 30. Reception of foreign invoice without XML with GRPO. | — | — | — | — | |
| 31. View invoice journal entry. | — | — | — | — | |
| 32. Reception of invoice against PO, free amount. | — | — | — | — |
Frequent Questions
We resolve the most common questions about the Vendor Portal.
Does it work with Aspel SAE besides SAP Business One?
Yes. Although our strength is deep integration with SAP Business One, we have also implemented connectors for Aspel SAE. The level of automation may vary by ERP, but we guarantee XML validation and approval workflows in both systems.
How long does implementation take?
It depends on the chosen package. For the Essential level, we are operating in 2-3 weeks. For Enterprise with complex authorization workflows and multiple cost centers, we estimate 4-6 weeks. Includes complete team training.
What if my vendor doesn't know how to use technology?
The portal is designed to be extremely simple. The vendor only needs to: 1) Upload their XML, 2) Attach evidence (optional), and 3) Send. We have been successful even with vendors who had never used an online system. We also provide video training materials and direct support.