Accounts payable automation
Supplier Portal with SAP Business One
Centralize invoice receipt, validate every CFDI, and automate approvals before posting information to your ERP.
- SAP Business One
- SAT Validation
A single channel for
XML AND PDFEVIDENCEAPPROVALSPAYMENT COMPLEMENTSBefore the portal
Stop chasing invoices across emails and messages.
Scattered receipt
XML, PDF, and evidence arrive through different channels and get reviewed manually.
Approvals without visibility
The invoice moves through email or messaging apps with no clear status for each owner.
Repetitive data entry
Accounts Payable validates, re-enters data, and answers supplier questions.
Who it is for
When Accounts Payable needs control, not more email.
The portal creates the most value when operational volume and rules have outgrown manual follow-up.
Many suppliers and documents
XML, PDF, supporting evidence, and payment complements need one channel and a searchable record.
An overloaded Accounts Payable team
Staff spend time validating files, requesting corrections, and repeatedly answering questions about invoice status.
SAP Business One as the central system
The company wants to extend its ERP without giving suppliers direct access or moving the process into spreadsheets.
The connected flow
The supplier uploads.
The system validates.
Your team keeps control of decisions and eliminates work that adds no value.
- 01
Receipt
The supplier uploads their receipts and evidence from any browser.
- 02
Validation
The portal checks structure, stamps, RFC, and CFDI status with the SAT.
- 03
Approval
The invoice follows configurable rules by amount, area, or cost center.
- 04
Integration
Approved information connects with SAP Business One.
Key features
End-to-end control.
A modular foundation that can grow with your operation's maturity and rules.
Supplier onboarding
Centralized registration and management within the portal.
CFDI validation
Structure and stamp rules, plus UUID lookup with the SAT.
Receipt against SAP
Invoices matched to purchase orders, goods receipts, or services.
Approval flows
Configurable review of invoices and payments, individually or in bulk.
Payment complements
The supplier uploads documents directly into the correct file.
Inquiries and alerts
Status of orders, receipts, invoices, and payments with automatic notifications.
Without replacing your ERP
A digital layer on top of what already works.
The Supplier Portal extends SAP Business One. It looks up the information it needs, applies your rules, and returns the result to your management system.
PORTALERP
Implementation
Process first.
Technology second.
Scope is defined around your documents, owners, and rules before connecting the workflow to SAP Business One.
- 01
Discovery
We map how each invoice type is currently received, reviewed, approved, and recorded.
- 02
Configuration
We define suppliers, documents, owners, permissions, and approval rules.
- 03
Integration
We connect the portal to SAP Business One and validate the full journey in a controlled environment.
- 04
Go-live
We support user and supplier onboarding, measure the workflow, and make the necessary adjustments.
Frequently asked questions
What you need to know before a demo.
Does it only work with SAP Business One?+
Yes, the portal is built specifically to integrate with SAP Business One through the DI API, with no add-ons needed inside the ERP.
Do my suppliers need to install anything?+
No. It's a web platform accessible from any browser. Suppliers upload their documents and track status from the same portal.
Does it adapt to our approval flows?+
Yes. Scope is configured around your own owners, amounts, areas, cost centers, and rules.
Can we start with a small scope?+
Yes. The solution is modular and can grow from essential receipt and validation to broader enterprise processes.
Personalized demo
Let's see how it fits your Accounts Payable process.
Tell us which ERP you use, how many suppliers you work with, and how you currently receive invoices.